General Education and Examination Regulation
I. General Education and Examination Regulation
I. GENERAL EDUCATION AND EXAMINATION REGULATIONS
The following education and examination regulations apply to all participants who are registered for a Master’s degree program at Antwerp Management School. The Academic Director of each program may, after consultation with the Associate Dean, add supplementary regulations at the level of a particular program.
These regulations apply to all Master’s degrees offered during the academic year 2018-19
PART I – EDUCATION REGULATIONS
Article 1 – Timing of the academic year
- The new academic calendar is determined by the Management Committee before the end of the current academic year and is published before the start of the new academic year.
Article 2 – Degree programs and educational organization
- The Management Committee annually ratifies, by May 1st, the list of degree programs and degree specializations to be offered during the next academic year, and the tuition fees for each degree program.
- The program team describes the admission conditions and procedure of each program, the content and learning objectives of the program, the beginning and ending competencies, and the program courses.
- The descriptions of the courses are published by the beginning of the academic year.
- The language of instruction is specified for each degree program. The language of the examinations is the same as the language used for the course. The Master Proof is written and presented in the language of the program. Exceptions to this rule are possible if a substantial part of the preparations and activities of the Master Proof are carried out in a different language.
- The Academic Director decides on the awarding of exemptions on the basis of proven proficiency, credit certificates or previously earned qualifications.
Article 3 – Registration
- Participants are registered for a degree program, and/or individual courses.
- By registering, participants enter into an agreement with Antwerp Management School which specifies their choice between a diploma contract, an examination contract or a credit contract. The study program, of the academic year for which the participant registers, is specified in the agreement, along with the tuition fee and the method of payment.
- Registration for a full-time Master program is valid for one academic year, and registration for an Executive Master program is valid for two years.
- If a participant does not succeed in completing his/her study program within the normal timeframe, he/she can obtain a new registration for the same degree program one time, if the program management agrees, and after the formal consent of the Examination Committee. The duration of the new registration is the same as the original registration. Measures to monitor the progress of the participant’s study program can always be imposed.
- Only in exceptional circumstances, and after the participant has submitted a motivated application and has obtained approval from the examination committee, can a participant obtain an additional registration for the same degree program
Article 4 – Complaints
- Complaints concerning educational matters can be addressed to the Academic Director of the program, and subsequently to the Associate Dean or his/her representative. The Ombudsperson can act as a mediator, if necessary.
PART II – EDUCATION REGULATIONS
Article 5 – Types of examinations and organization
- At the beginning of the academic year, the program team determines the types of examination for all courses, including permanent evaluations.
- At the start of each course, the instructor informs the participants about when and how they will be evaluated, and how the examination results will be determined.
- In the span of one academic year, participants have a maximum of two opportunities to take an examination, or a part of an examination, for a course. Between the first and the second examination opportunity, a reasonable study time of at least three weeks must be observed. This period can be adjusted by mutual consent of all parties concerned.
- If the exam of a course consists of two or more parts, the instructor informs the participants if, and how, the results of certain parts of the examination can be retained for the second examination opportunity, in those cases in which the participant may fail the entire course.
- At the start of the academic year, the program team announces which courses do not offer a second examination opportunity during the same year, due to their specific nature. If a participant wants to take the second examination opportunity for such a course, he/she will have to register for the next academic year.
- A participant who has earned the required credits for a course after taking the first examination opportunity cannot participate in a second examination opportunity for that course.
- After the announcement of the examination results, the participant has the right to consult their own written exams and to discuss the examination with the instructor.
- If a participant is unable to participate in an examination due to force majeure (unavoidable circumstance), he/she must report this to the program team before the start of the examination. Afterwards the force majeure must be proven with sufficient evidence. The program team will then determine if the participant may take the examination on another date.
- A participant who does not take the first examination opportunity, except in the case described under article 5.8, will be automatically referred to the second examination opportunity.
- After registration in a degree program, a participant is automatically registered for the first examination opportunity. If he/she does not succeed in the first examination opportunity, he/she is automatically registered for the second examination opportunity, except when a second examination opportunity is not offered during the same academic year.
- Exceptions regarding the type and organization of exams can be granted to participants with a special statute (e.g. as top athlete, artist, or entrepreneur) or with a functional or learning disability, as long as this is possible within the educational organization of the program. To obtain these exceptions, participants have to submit an application at the beginning of the academic year, which will be judged on an individual basis by the program management.
Article 6 – Ombuds Service
- The Ombudsperson is responsible for the Ombuds Service. The ombudsperson acts as a neutral contact person and mediator in cases regarding educational or exam-related problems. In particular, he/she is the main mediator between instructors and participants in cases of examination disputes. At the request of an instructor or a participant, the Ombudsperson, or a member of the Examination Committee designated by the chairman of the Examination Committee, may be present during an examination.
- The Ombudsperson is appointed for at least one academic year by the Management Committee. The Ombudsperson does not act as a mediator in disputes concerning courses or programs in which he/she is directly involved.
- In order to accomplish his/her task, the Ombudsperson has the right to all information concerning an exam in which he/she is a mediator. He/she is, however, bound to secrecy.
- After all the second examination opportunities of the academic year have taken place, the ombudsperson submits a report to the Dean’s Office of all the cases in which he/she was involved.
Article 7 – Examination Committees
- At the beginning of the academic year, the Management Committee appoints two Examination Committees, one for the full-time Master’s programs, and one for the Executive Master programs.
- Both of these Examination Committees are chaired by the Associate Dean. The Director of Quality & Processes is the Secretary. They do not have voting rights.
- Every Master program or program specialization is represented by one member who holds voting rights, namely the Academic Director of the program or his/her representative.
- Observers (without voting rights) may be invited to attend the meetings of the Examination Committee.
- Members of the Examination Committee are required to attend the deliberation meetings. If they are unable to be present, they must inform the chairperson of the Examination Committee, and a replacement member will be appointed.
- At the end of a Master program, the Examination Committee declares if a participant has completed the program successfully and is allowed to graduate. Additionally the committee awards degrees of merit to the participant, if applicable.
- The deliberations of the committee are conducted in secret. Meetings may take place physically or electronically.
- If no consensus is reached on the graduation of a participant, or his/her degree of merit, the Examination Committee decides by majority voting of the members who are present, excluding abstentions, blank votes or invalid votes. The vote is written down and confidential. In cases where an equal amount of votes are cast, the decision most favorable for the participant will be accepted.
- Every decision of the Examination Committee will be sufficiently explained and recorded in a deliberation report. The report, including the list of the members who were present at the meeting(s), will be submitted to the Dean’s office.
Article 8 – Examination Results and Credits
- The examination results for all courses are expressed in whole numbers to a maximum of 20. To calculate the end result, the usual rounding-off rules apply (x,01 to x,49 becomes x, and x,50 to x,99 becomes x+1).
- Results obtained in a second examination opportunity are subject to a negative correction of 2 full points. However, an end result of 10 points or more can never be subject to a correction below 10 points.
- Participants will be informed about the manner and timing of the exam results announcement at the beginning of the academic year.
- Once announced, the results will be considered to be final, unless demonstrable errors can be indicated. In such a case, the program team will evaluate the error and implement necessary corrections immediately when the error is proven.
- A participant who completes a course successfully will receive the credits for that course as indicated in the study program. The credits remain valid indefinitely within the program where the credits were obtained. The school may impose a credit revalidation program if three or more calendar years have passed since the credits were originally obtained.
Article 9 – Deliberations and grading
- A participant can only graduate from a program if he/she has participated in all the exams of that program, excluding exemptions.
- The participant’s final result is a weighted average of all the examination results that the participant obtained in the courses of his/her study program. To calculate the final result, the credits of the corresponding courses are used as weights for the examination results. The final result is expressed as a whole number out of a possible 100. If a participant has used more than one examination opportunity for the same course, the best result will be used for calculating the final result.
- A participant with a final result lower than 50 out of 100 cannot graduate from his/her program.
- A participant will graduate from his/her program if he/she has obtained the credits for all the courses in his/her study program, excluding exemptions.
- The Examination Committee can allow a participant to graduate, even if he/she has not obtained the credits for all the courses in his/her study program, if the committee determines that the participant has reached the overall learning objectives of the program and if at least one of the following conditions is met:
- The total number of credits that the participant has failed to obtain, excluding exemptions, is a maximum of 10 per cent of the total number of credits of the program
- the participant has failed only one course, excluding the Master Proof.
- The Examination Committee can only award degrees of merit to participants who have graduated.
- The Examination Committee awards degrees of merits on the basis of the participant’s final results. The following degrees of merit are awarded:
- with satisfaction: final result of 50 to 67 points out of 100;
- with distinction: final result of 68 to 77 points out of 100;
- with great distinction: final result of 78 to 84 points out of 100;
- with the greatest distinction: final result of 85 points or more out of 100.
- In highly exceptional circumstances, the Examination Committee can deviate from the rules in article 9.8. This decision requires an extensive explanation and a unanimous vote (with blank and invalid votes not included).
- When a deliberation was granted, the Examination Committee can decide, after motivation, to lower the grade of merit of the student concerned by maximum one grade of merit.
Article 10 – Fraud
- Fraud is considered to be any kind of cheating during exams or any type of action that can influence the result of an examination. Possession, in the examination room, of any means that can be used to commit fraud will be considered to be fraud, even if this is only determined after the examination has taken place.
- The Management Committee appoints a Fraud Committee at the start of the academic year. The members elect a chairperson independently. If a case of fraud is discussed that concerns a course taught by a member of the Fraud Committee, that member will be replaced on the committee.
- A person who identifies a case of fraud should immediately report this to the chairperson of the Fraud Committee and the ombudsperson.
- Decisions concerning fraud:
- 4.1. The Fraud Committee investigates the facts and evidence of fraud and decides if a case of fraud has occurred. The committee informs all parties concerned about its decision within 5 working days after the case was reported.
- 4.2. In cases where the Fraud Committee decides that fraud is proven, it will impose one of the following sanctions within 15 calendar days after its initial decision: The participant receives a score of 0/20 for the examination in question; The participant receives a score of 0/20 for the course in question; The participants receives no credits for all his/her first examination opportunities and has to use the second examinations opportunities for all his/her courses; The registration of the participant for the current academic year is cancelled.
- 4.3. While awaiting a decision concerning a fraud case, the participant may continue to participate in examinations, including the examination where the fraud was identified.
- Rights of the participant:
- 5.1. The participant has the right to be heard by the Fraud Committee and to be accompanied by a person of his/her choice during the hearing.
- 5.2. A participant who does not agree with a decision by the Fraud Committee may submit an appeal, in writing, to the chairperson of the Board of Appeals (see article 11.1). This appeal must be submitted within 5 calendar days of the participant receiving the decision of the Fraud Committee. If the chairperson of the Board of Appeals finds the appeal to be valid, the Board of Appeals will discuss it.
- 5.2.1. If the Board of Appeals does not accept the appeal, it automatically confirms the initial sanction of the Fraud Committee.
- 5.2.2. If the Board of Appeals accepts the appeal, it may make the following decisions:
No fraud has been committed. The participant does not receive a sanction.
Fraud was committed, but the sanction imposed by the Fraud Committee was not appropriate. The Board of Appeals imposes a new sanction from the list in article 10.4.2.
Fraud was committed and the sanction imposed by the Fraud Committee was appropriate.
Article 11 – Appeals
- The Management Committee appoints a Board of Appeals at the start of the academic year. Its members are part of the academic staff of the School, with the Academic Dean as the chairperson of the Board of Appeals. If a member of the Board of Appeals is involved in any type of complaint, that member will be replaced for the deliberation concerning that complaint.
- A participant who wishes to appeal against a decision concerning the granting of exemptions, the organization of an examination, or to appeal an examination result, may request mediation from the program management and/or the ombudsperson. If this mediation does not produce a satisfactory result, the participant may submit an appeal to the chairperson of the Board of Appeals. This appeal must be submitted within 5 calendar days after the decision was received concerning the granting of exemptions, the organization of an exam, or within 5 calendar days after the examination results are announced. The last time period can be extended if a mediation attempt takes place between the instructor and the participant.
- If a participant wishes to appeal a decision of the Examination Committee, he/she may, with assistance by the Ombudsperson if necessary, submit a written appeal to the chairperson of the Board of Appeals. This appeal must be submitted within 5 calendar days after the announcement of the Examination Committee’s decision.
- All appeals will lead to a confirmation of the original decision or to a review of that decision. Any confirmation or review will be clearly explained by the Board of Appeals.
- The participant who submitted an appeal will receive a decision by the Board of Appeals within 15 calendar days after the appeal was submitted